Under the Occupational Health and Safety Regulations, 2012, there are specific requirements for record keeping (but are not limited to): Record keeping can involve many different aspects of an agribusiness and involves filing, categorizing and maintaining a range of records, ranging from farm financial records, taxes and GST on agricultural production and livestock management. You must keep records of this incident until well after. If taken to court, this process can take another 2-5 years in addition to the investigation period, so you will need records until everything is complete. You must ensure that you are aware of and comply with the requirements and that records are accessible and available as needed. The rule of thumb for keeping health and safety records in agriculture and the workplace is 5 years, unless there is a specific requirement. Employers are required to keep health and safety records and statistics. Examples of documentation include training activities, first aid and incident investigations. Written documents and statistics can help: you need to record what you have on the ground and how much you have on the ground using a manifesto or register. If you bring more or use a chemical, write that down as well. It`s a wise investment to spend a day or two figuring out what WHS policies apply and implementing everything. If you have nothing or not enough, you can be legally vulnerable. In addition to the general record-keeping requirements in the relevant legal requirements of your state`s SHM, you will find that there are specific legal requirements for record keeping for agriculture.

Think about how your team will report on health and safety record retention requirements and what that record-keeping process will look like. If there is an incident that results in serious injury or illness, or a dangerous incident that could expose a worker or other person to a serious risk to their health and safety on your property, you must have very good records, as it is likely that an inspector from the regulatory body will be on site. to investigate. Records, including safety data sheets, must be kept for at least 5 years. Anyone who regularly uses certain hazardous chemicals may need to undergo health surveillance. This has a different requirement for record retention, in most states you must keep it for at least 30 years. Some records have specific timelines for retention, while others have gray areas. How health and safety records are kept in the workplace, we hear your question. To make it easier for you, we`ve created a legal requirement to keep records in PDF format that provides a guide to keeping your business records at a glance. Keeping records for your farming business that cover occupational health and safety is not only necessary, but also smart. This is part of a sound risk management approach.

Record-keeping of workplace safety protocols, regulations, procedures and reports is required by law. An occupational safety analysis reflects risk assessments that clearly identify all safety and health risks associated with specific workplaces. There are a variety of methods to help you maintain your occupational health and safety (WHS) record-keeping practices. You can start with a simple, manual file storage system, or you can use software in day-to-day operations to make things easier. Do you know which WHS records are required by law? Knowing you`re doing the right thing doesn`t necessarily prove you are, your safety management system is also your record-keeping tool to support your compliance efforts. Knowing that you are helping your agriculture industry comply with health and safety is different from showing that you are compliant. It is important that you are aware of your legal requirements for record retention. You need to know what incidents, injuries and near-misses occur and what the hazards are. You can then take steps to improve safety and prevent this from happening again. Write down what you`re doing, as it`s especially helpful in showing that you`re actively protecting your workplace by acting proactively. Find out how long you should keep incident reports with our free resource.

Find out how long you need to keep records for your WHS with a FREE guide. Many employers with more than 10 employees are required to record serious occupational injuries and illnesses. (Some low-risk industries are excluded.) Minor injuries that require only first aid do not need to be recorded. Keeping and maintaining accurate OHS records will help you review your organization`s health and safety performance and make improvements where necessary. It`s also important that everyone in your workplace knows what records they need to keep, including how to do it. Yes. Through its national network of OSHA Training Institute (OTI) Education Centers, OSHA offers OSHA Record Keeping Rules Seminar Course #7845. This half-day course covers OSHA`s requirements for keeping and publishing records of occupational accidents and diseases, as well as reporting specific cases to OSHA.

The course includes hands-on activities related to writing OSHA Form 300 on Work-Related Injuries and Illnesses, OSHA Form 300 A Summary of Work-related Injuries and Diseases, and OSHA Form 301 on Injury and Illness Incident Report. To search for specific course locations and dates, please consult the searchable calendar of the ITO Training Center. Records must be kept on-site for at least five years.